1. Approval and announcement |
| 1.1. |
WG officers are expected to organize ISPRS sponsored events (especially workshops) during the odd-numbered years between Congresses and Symposia. WG Chairs should consult the ISPRS Events Calendar to identify other meetings/conferences with which they can conveniently coordinate dates and locations. All meeting/conference organizers are encouraged to co-locate ISPRS Sponsored or Co-Sponsored meetings which are on the same or similar topics. If this coordination is not feasible and a proposed meeting topic clashes and is scheduled within four months of another approved meeting, then special approval may be granted by the Secretary General with the agreement of the affected TCPs. |
| 1.2. |
The procedure for approval of ISPRS sponsored events is as follows:
- Working group chairs review The Events Calendar, and consult with their TCP on the topic and date of the event. Then an application form (see end of this section) for hosting the ISPRS sponsored event, which includes proposed dates, topic, location, organizer with contact details and names of co-sponsors etc. TCP sends the application to the Secretary General for approval.
- If the event is approved, the Secretary General will give formal approval to the TCP and the event convenors. This information will be copied to the ISPRS Webmaster ( Markus Englich, markus.englich@ifp.uni-stuttgart.de ) and Copernicus (meetings@copernicus.org). If full details cannot be provided initially, they should be sent to the Webmaster as soon as they are available by the event organizers.
- The event organizers should contact Copernicus Gesellschaft mbH for the utilization of the conference service Packages A and/or B to facilitate the management of the workshop or conference. Service Package A will include management of Abstracts, Full Papers and supply of the papers to the Web Master for inclusion in the ISPRS Archives. The use of Package A will be mandatory for all ISPRS events. Service Package B will be optional and provide for registrations of delegates, names badges etc. A separate agreement must be established between organizers of each ISPRS event and Copernicus Gesellschaft mbH, which will permit considerable flexibility in content to satisfy specific needs of each event.
- Storage and preservation of all data about the conference programme, abstracts, and conference papers will be done by Copernicus and will be made available to the Event organizers as well as to the ISPRS upon request.
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| 1.3. |
Event organizers are entitled to contribute one-half page announcement and call for participation of the ISPRS sponsored event in ISPRS eBulletin and other media if possible. The text (.doc file) and 1-2 images for conference site in 300 dpi for these entries must be prepared by the event organizers and submitted to the Editor-in-Chief of ISPRS eBulletin.
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2. Publication |
| 2.1. |
Workshop convenors may opt to publish proceedings in one of the following ways;
- As a volume in the International Archives of the Photogrammetry, Remote Sensing and
Spatial Information Sciences according to the contractual arrangements made with
Copernicus GmbH. This may be as peer reviewed papers or not.
- As a volume in the ISPRS Book Series, for which the papers must be peer reviewed.
- As a one off stand alone volume on paper or electronic media.
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| 2.2. |
WG Chairs who request to publish proceedings of their meetings (Workshops, Conferences, Tutorials) as a volume of The International Archives of the Photogrammetry, Remote Sensing and Spatial Information Sciences must follow the “Guidelines for Publication and Review of The International Archives of the Photogrammetry, Remote Sensing and Spatial Information Sciences” in Appendix 4 and according to the contractual arrangements made with Copernicus GmbH. The volume number will be determined by the Secretary General.
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| 2.3. |
Publications in the Book Series must follow the guidelines in
Appendix 8.
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3. Reports
A summary report about the significant events, recommendations and conclusions of all ISPRS Sponsored meetings must be prepared for publication and submitted to the Editor of ISPRS eBulletinin one month after the completion of this event. Guidelines for preparation of reports are given in Appendix 9.
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4. Presentation
A "Manual for Presentation of Technical Papers at ISPRS Congresses and Symposia" is given in Appendix 6, and should be sent to all presenters of papers well in advance of the meeting. WG Chairs are encouraged to help ISPRS Foundation in raising funds by ticking a appropriate box to the registration forms, which will support the benevolent activities provided to persons from developing and emerging countries.
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