All Congress Directors, Technical Commission Presidents, Working Group Chairpersons and Convenors of ISPRS Congresses, Symposia, Conferences, Workshops and Tutorials who produce publications should regard themselves as representatives or agents of ISPRS and are responsible as publisher.

• 1. The International Archives of the Photogrammetry, Remote Sensing and Spatial Information Sciences (hereinafter Archives) are generated from ISPRS Congresses and Symposia and shall be produced in printed paper or CD-ROM volumes. Specifications for preparation are given in the ISPRS Guidelines for Authors and are available in the ISPRS Home Page (www.isprs.org) and published in the ISPRS Orange Book, copies of which may be obtained from the Congress Director. All Archives must be coordinated in advance with the Secretary General and must use:
  • a. an approved design and color for the book cover, CDROM and CDROM container,
  • b. A4 page size on white paper for printed copy,
  • c. a readable format on CDROM with appropriate software for reading and searching,
  • d. ISPRS Archives ISSN 1682-1750 for hard copy or 1682-1777 for soft copy,
  • e. the official ISPRS logo,
  • f. the approved Archives volume and part number,
  • g. The French and German translation of the title: Archives Internationales des Sciences de la Photogramm�trie, de la T�l�d�tection et de l'Information Spatiale, and Internationales Archiv f�r Photogrammetrie, Fernerkundung und Raumbezogene Informationswissenschaften
  • h. GITC as exclusive post-conference sales agent,
  • i. the ISPRS Guidelines for Authors,
  • j. an index of keywords and authors,
  • k. an approved endcover design for printed copy and backcover for CDROM.

• 2. ISPRS Conference, Workshop and Tutorial publications which meet specifications a. through j., and which will be subject to the review process described in these Guidelines, and have received prepublication approval by the ISPRS Council are eligible for inclusion in the ISPRS series of the Archives.
  Adherence to these specifications is encouraged for all ISPRS Conference, Workshop and Tutorial publications. Those publications not adhering to these specifications shall stand on their own right as ISPRS publications but shall not be promoted as part of the official International Archives of Photogrammetry and Remote Sensing.

• 3. Archives cover, color, volume and part numbering, printed on paper or CDROM, must be approved and coordinated with the Secretary General in advance. ISSN 0256-1840 is reserved exclusively for ISPRS Archives. Unless otherwise approved:
  • a. Two colors selected by the Secretary General and Congress Director shall be used for each four-year term; one color for the Congress volumes, and a second color for all approved mid-term volumes.
  • b. Volume numbers shall be progressively Roman numbered with odd numerals reserved for Congress volumes and even numerals reserved for Commission Symposia and other publications of ISPRS Conferences, Workshops, and Tutorials which have been approved for the Archives.
  • c. Part number for Congress volumes shall be Part A for the Congress Proceedings volume, and Part B for the Congress paper volumes followed by the Arabic number of the relevant Commission (followed by lower case a, b, etc. for multiple volumes of the Commission).
  • d. Part number for the Commission Symposia volumes shall be the Arabic number of the Commission.
  • e. Part number for other Conferences, Workshops or Tutorials shall be the Arabic number of the primary sponsoring Commission followed by C, W, or T respectively, and an Arabic sequence number assigned by the Secretary General.

• 4. ISPRS must be prominently mentioned in any promotional material that refers to publications containing papers from meetings organized solely or jointly by ISPRS.

• 5. If an Archives publication is arranged with another organization, e.g. a co-producer or co-sponsor, the publication must nevertheless use specifications a. through j. cited above and must use the Archives cover design without alteration or addition. Additionally, if all or a selected number of papers of an ISPRS publication are published by a co-sponsor or another third party as a separate book/CDROM (e.g. a compendium), the ISPRS and its agent's involvement (that is, GITC involvement) must be prominently reflected by the cover design.

• 6. Advertisements may be published in the Archives provided that they are contained only within the end pages. Advertisements may not be printed elsewhere within the Archives.

• 7. Copyright resides with the author(s) of a paper except where it is retained by an author's employer. Compilation of a collection of papers, as in a volume of the Archives, may be claimed by the organization (often an Ordinary Member of ISPRS) which is responsible for production of that volume. That organization must not deny an author's copyright, nor should it attempt to seek a transfer of author's copyright to any other party. The conference organizers are authorized for all pre- and at-conference sales only.

• 8. All post-conference sales of ISPRS Archives are exclusive to ISPRS. The ISSN and the following statement indicating sales availability from GITC, as the agent of ISPRS, must be printed on a prefacing page of each Archives volume: "Copies of this book/CDROM are available from: to GITCbv, PO Box112, 8530 AC Lemmer, The Netherlands. Fax +31-514-56185.

• 9. The contract between ISPRS and GITC authorizing exclusive post-conference sales by GITC is available from the Secretary General. The ISPRS shall be the recipient of all revenue generated by post-conference sales to help support ISPRS activities. 10. To insure standing availability of ISPRS publications, a minimum of 10 hardcopies shall be provided to GITC by ISPRS symposia organisers and, if produced, 20 copies of CDs. Workshop or tutorial organizers shall agree the numbers of hardcopies or CDs to be provided to GITC. The quantity and number of publications from the Congress shall be mutually agreed in writing between the ISPRS organiser and GITC. ISPRS organisers publishing new Archives shall undertake to keep GITC informed of these publications when they are planned and the number of volumes to be published. ISPRS organisers shall supply the mutually agreed number of copies of Archives to GITC within two weeks following the Congress, Symposium, workshop or tutorial; shall forward to GITC all orders they receive following the conclusion of the Congress, Symposium, workshop or tutorial; and shall not supply these orders direct under any circumstances.The contact address for shipping is: GITC bv, PO Box112, 8530 AC Lemmer, The Netherlands. Fax +31-514-561854

• 11. One complimentary copy of all Archives is required to be submitted to the Librarian of The Institute for Aerospace Survey and Earth Sciences (ITC) in The Netherlands by the publisher. The contact address for shipping is: Ms. Marga Koelen, ITC Librarian, Hengelosestraat 99, P.O. Box 6, 7500 Enschede, The Netherlands; Phone +31-534-874-444. The ITC serves as the permanent ISPRS Archives repository for the Society.

• 12. Complimentary copies of all Archives are required to be provided to all members of Council.

• 13. The International Archives of the Photogrammetry, Remote Sensing and Spatial Information Sciences are the official records of the Congress and ISPRS mid-term Symposia. They represent the state-of-the-art of the work carried by ISPRS researchers in the photogrammetry, remote sensing and spatial information sciences. To ensure the highest quality of papers is published in Archives Volumes, the recommended process of review is as follows.

• 14. Review of ISPRS Congress and Symposium Proceedings
  • a. Extended abstracts (up to 750 words) of all keynote, invited and presented papers at the Congress or Symposium will be reviewed by the TCP of the relevant Commission and the appropriate WG Chair. A recommendation will be made to include a paper in the Archives on the basis of relevance of the paper to the work of the Commission, quality of the subject matter, and the suitability of the subject matter of the paper for the theme of the Congress or Symposium. The names of the persons who have been responsible for ensuring the quality of the volume shall be displayed in the volumes as 'editors'. ISPRS Council reserves the right to select independent reviewers for the volumes when appropriate.
  • b. TCPs are encouraged to introduce a full review process of all or selected papers submitted for inclusion in the Congress or Symposium proceedings, which are relevant to their Commission. In this case, special instructions shall be issued by the Congress Director, or in the case of a Symposium, by the relevant TCP to ensure that full papers are submitted by authors by the deadline for the Congress or Symposium (approximately 9 months in advance of the Congress or Symposium). The fully reviewed papers shall be appropriately marked and compiled separately in the Archives volume. The review process may be carried out 'open' or 'blind' (name of the author removed from the reviewer's copy) by at least two reviewers, the names of whom will be unknown to the authors. The 'editors' of the volume will be those people responsible for the supervision of the review process. A full list of all reviewers may also be included in the Archives volume.

• 15. Review of Workshop/Tutorial Proceedings To be eligible for publication as a volume in the Archives, ISPRS sponsored Workshop or Tutorial proceedings shall be peer-reviewed. The review panel must be approved by Council, and shall be the relevant TCP and the Chairs/Co-Chairs responsible for the volume, or independent reviewers selected by Council. The volume shall be identified and appropriately marked as having been peer reviewed and the names of the review panel shall be displayed as 'editors'.
  There are two recommended options for this review process.
  • a. A review of each individual paper Each individual full paper, or an extended abstract of each paper must be reviewed by the review panel, and accepted on the basis of relevance of the paper to the work of the Commission, quality of the subject matter, and the suitability of the subject matter of the paper for the theme of the Workshop/Tutorial. If a full review process is to be carried out, it shall be based on Section 14 of these guidelines. Papers not meeting review quality standards shall not be published as an Archives volume.
  • b. A review process of the volume as a whole. (This procedure is more likely to be applicable to Tutorials.) The whole volume must be reviewed and accepted by the review panel on the basis of its relevance to the work of the Commission, and quality of the subject matter.