1. Selection of Members & Plan for WG Activities
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| 1.1. |
WG officers are responsible for organising the scientific activities of the WG according to the Terms of Reference prepared in coordination with their TCP and approved by Council. |
| 1.2. |
The Council and TCPs entrust each WG with the responsibility to address those Resolutions that have been approved by the General Assembly and are relevant to the WG’s activities. WG ToRs should be developed, addressed and status reported so that they reflect the essence of Resolutions and previous work in the area. |
| 1.3. |
WGs are expected to develop a program of activity covering the areas of interest of the WG, which may include specific topics of research, tests, case studies or questionnaires. |
| 1.4. |
The Chairpersons/Co-Chairpersons shall be financially capable of attending the mid-term symposium of the relevant Technical Commission as well as the following Congress to report on Working Group activities. |
| 1.5. |
Individual members of WGs are to be selected according to their expertise in the area of interest of the WG, and also to ensure a good distribution of members in the various continents. WG Chairs are requested to take advantage of the interdisciplinary nature of ISPRS activities and the resulting opportunities for enhancing the activities of their WG by including researchers from related inter-disciplinary areas. |
| 1.6. |
There is no limit to the number of persons who may be involved in a WG, but it should generally be kept to a manageable size. |
| 1.7. |
All candidates for WG Chairs and Co-Chairs must read this section of the Orange Book and sign a letter (See Appendix 18)) accepting these guidelines as conditions of appointment for a period of four years.
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2. Meetings, Symposium and Congress
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| 2.1. |
WG officers are expected to organise WG meetings during the odd-numbered years between Congresses and Symposia. These meetings may take the form of a workshop, tutorial, seminar, or colloquium. Guidelines for organizing meetings are given in Appendix 3. The organisers must contract Copernicus GmbH for the management of Abstracts, Full Papers and supply of the papers to the Web Master for inclusion in the ISPRS Archives under Service Package A in the ISPRS contract with Copernicus GmbH. The optional Service Package B is also available for providing registrations of delegates, names badges etc. Further details of this contract are available in Appendix 4 and from the Secretary General.
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| 2.2. |
All WG Chair/Co-Chairs are expected to attend the Symposium and Congress, and be responsible for assisting the TCP in preparing the technical program
of the Symposium, as well as assisting in its smooth operation.
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| 2.3. |
Council requires a draft programme for Symposia and major workshops to be presented and approved at the Joint Meeting which will be held in the autumn
of the Congress year. WG officers should submit their draft programme for the 4 year period to their TCP as soon as possible after the Congress to ensure that
a coherent and workable programme of ISPRS meetings is planned.
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| 2.4. |
All such meetings that are organised under the name of ISPRS must be approved by Council through the Secretary General prior to their announcement.
This approval process will avoid clashes of dates of ISPRS meetings of like topics.
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| 2.5. |
These meetings can be held at the same time as other meetings, such as Ordinary Member meetings, provided they have their own identity, or they may
be organised as separate meetings.
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| 2.6. |
The Chairpersons and Co-Chairpersons shall assist the TCP is preparing the programme for the mid term Symposia and Congress and may recommend to
the TCP, candidates to present invited papers at these meetings.
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3. Reports, Publications, and Communication
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| 3.1. |
A summary report about the significant events, recommendations and conclusions of all ISPRS sponsored meetings must be prepared for publication and submitted to the Secretary General for inclusion in the ISPRS eBulletin and webpages. Guidelines for preparation of reports are given in Appendix 9.
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| 3.2. |
WG Chairs/Co-Chairs are to submit their Annual Report to their TCP no later than 15 November of each year, as described in Appendix 10.
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| 3.3. |
Working Groups chairs should publicise their activities in advance through the ISPRS eBulletin. The text for these entries must be prepared by the WG and submitted to the Secretary General. |
| 3.4. |
Regular communication should be maintained with members of the WG, by a newsletter and/or a WG Home Page. |
| 3.5. |
It is essential for the progress of the scientific activities of ISPRS, that WG officers maintain contact with Council through their TCP. |
| 3.6. |
The first contact point for WG officers should be the appropriate TCP. However, if there are issues that will involve the Council then the Secretary General should be contacted. |
4. Changes to Working Groups
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| 4.1. |
If, due to unforeseen circumstances or other reasons, the WG officer is unable to continue serving in the position, he/she must notify the TCP promptly, and preferably with a recommended replacement. |
| 4.2. |
If a WG has been found to be inactive, it will be dissolved on initiative of the President of the Commission concerned, or the Council. |
| 4.3. |
Council has the final say in the composition and ToRs of Working Groups and may override decisions of the TCP when circumstances dictate |