Guidelines for members planning to host an ISPRS Congress

Member organizations willing to host a Congress of the International Society for Photogrammetry and Remote Sensing should consider the following items which are looked upon as prerequisite for a successful Congress operation:

  1. The Member organization should designate an individual to serve as Congress Director who will have final responsibility for all aspects of the Congress operation. The Congress Director will establish a Congress committee which will organize the scientific-technical programme, all financial aspects, the secretarial work, the scientific exhibit, the technical tours, the social events, the program for family members, and attend to special tasks such as press relations, travel bureau relations, etc.
  2. The scientific-technical programme shall be supported by an International Programme Committee, chaired by a person of high scientific reputation appointed by Council. The other members of the International Programme Committee comprise the Congress Director, the Presidents and Vice-Presidents of the Technical Commissions and further qualified individuals as deemed necessary.
  3. The Member organization will have complete financial responsibility for all aspects of the Congress organization. The Society does not provide any funds for this purpose. Although budgeting arrangements will differ from one member to another, it has been customary that one-third of the Congress expenses is met by registration fees for individual participants, one-third by the fees paid by commercial exhibitors, and one-third by government subsidies with a total budget of about 3.5 million Swiss Francs.
  4. The Member organisation will be expected to attract funds from sponsoring organisations to support the attendance at the Congress of a significant number of participants from developing countries.
  5. The Member organisation and the ISPRS will sign a contract for Congress. A sample contract can be found here.
  6. In order to accommodate the Congress, the following physical facilities are required (more details can be found in the sample contract):
    • Hotel accommodation and restaurant facilities for approximately 2,000 persons with access to the meeting facility by public transport.
    • One large meeting room for the opening ceremonies and plenary sessions to accommodate approximately 2,000 persons.
    • At least two meeting rooms for technical sessions with a capacity of approximately 500 persons in each room.
    • One room with capacity of 200 to 300 for the General Assembly. This room may also be used for technical commissions provided there is no time conflict.
    • Several smaller meeting rooms for other technical commission meetings.
    • A small office for each of the Technical Commission presidents and secretaries.
    • Small meeting rooms or offices to conduct the business of the Council of ISPRS. Typing, copying and clerical service for the President and Secretary General.
    • An exhibit hall to accommodate a net commercial exhibit of about 3000 m².

The International Society for Photogrammetry and Remote Sensing is a non-governmental organization devoted to the development of international cooperation for the advancement of photogrammetry and remote sensing and their applications. The Society operates without any discrimination on grounds of race, religion, nationality, or political philosophy.

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