APPENDIX 10

Guidelines for the ISPRS Geospatial Week

 
Version June 2024

1. Introduction

The ISPRS Geospatial Week (GSW) is a combination of workshops organised by various ISPRS Working Groups and possibly other parties active in areas of interest of ISPRS. It is convened by a local organiser, led by the GSW Director, at a common location.

The ISPRS Geospatial Week is held biennially in odd years, preferably in the September/October timeframe. The ISPRS Geospatial Week

• increases the possibility of communication between the different workshop communities within ISPRS and beyond;
• increases the continuous visibility of ISPRS on a yearly basis, together with the Congress and the Commission Symposia, thus leading to larger impact for ISPRS activities;
• gives Sustaining Members a more attractive opportunity to participate in ISPRS events.

2. Organisation

The local organiser provides the framework of the GSW, including logistics for registration, accommodation and the social programme. The local organiser is also responsible for all financial arrangements, incl. the contract with Copernicus for publishing the proceedings. Details will be determined in a contract between the local organiser and the ISPRS Council, similar to the contract currently in place for all Symposia.

A steering committee ensures that all aspects relevant for the GSW are properly considered. The steering committee is led by the GSW Director, who appoints further committee members from among the workshop organisers and other qualified individuals. The ISPRS Council appoints an additional two committee members.

As is the case for the Congress and the Symposia, ISPRS shall receive a payment equivalent to 10 % on all paid registration fees at the Geospatial Week for administrative guidance and services.
 

3. Scientific Programme and Publications

The GSW scientific programme is set up by the individual workshop organisers. Tracks for each workshop take place in parallel, with common keynote presentations to provide a larger picture of the overall meeting.

Each workshop establishes its own scientific programme committee appointed by the workshop organiser. In general, individuals involved in ISPRS such as Working Group officers would be expected to form part of that committee.

An international programme committee ensures a high and homogenous scientific quality of the GSW. It is composed of WG officers organising the workshops and other qualified individuals. The committee is chaired by the chair of the ISPRS International Science Advisory Committee (ISAC) or his/her nominee. The Co-chair of the committee is nominated by the GSW Director. The committee needs approval by the ISPRS Council.

GSW proceedings are published in the ISPRS Archives and Annals series, the different workshops are free to issue one common or separate volumes.
 

4. Bidding process

Any individual or group of individuals interested in organising the ISPRS Geospatial Week (called local organiser in the following) can submit a written bid to ISPRS Council no later than four weeks prior to the preceding ISPRS Geospatial Week. The bid is to be presented in a special session during that Geospatial Week and should comprise of:

• a list of tentative workshops to be organised within the Geospatial Week incl. names of potential workshop organisers (note: a call for workshops can be launched at a later stage);
• a tentative location and date for the Geospatial Week;
• the names of the prospective GSW Director, the local organiser(s) and the members of the local organising committee;
• an estimate of the budget and a schedule of proposed registration fees.

During a Geospatial Week the Geospatial Week Selection Committee will selects the site for the next Geospatial Week from proposals submitted by interested parties. The committee is composed of the Director of the current and the previous Geospatial Week, the chairs of the workshops being held at the current GSW, the Council members, the Technical Commission Presidents, the ISAC Chair, the IPAC Chair, the IIAC Chair, the TIF Chair, the President of the Student Consortium, and one representative of each sponsor of the current Geospatial week (three highest sponsorship levels only). Each member can be accompanied by an advisor.

Voting will take place immediately after a presentation of the bids. If any member of the election committee so requests, the vote shall be taken by secret ballot. Only committee members present in person during the presentations are eligible to vote. Recourse to a remote vote or a hybrid vote shall only be permitted in exceptional cases and with Council approval. In case a member of the election committee is not present onsite for any reason, the advisor has the right to vote in his/her place, provided that the advisor can show written approval of the committee member.

The result will be announced in the Closing Session of the Geospatial Week.